1. Introduction

American Legion, Milwaukie Post 180 ("Post 180," "we," "us," or "our") is committed to protecting the privacy and security of personal information provided by our members, visitors, event attendees, and supporters. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you interact with us through our website, by phone, via email, in person at our facility, or through any other communication channel.

By using our services, visiting our facility, or communicating with us, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We may collect the following types of personal information depending on how you interact with Post 180:

2.1 Information You Provide Directly

Membership Applications and Renewals:

• Full name, address, phone number, email address
• Military service information (branch, dates of service, discharge status)
• Emergency contact information
• Date of birth
• Membership number and payment information

Event Registration and Attendance:

• Name, contact information, and number of attendees
• Dietary restrictions or accessibility needs
• Payment information for ticketed events

Donations and Contributions:

• Name, address, email, and phone number
• Payment method and transaction details
• Donation amount and designation

Communications:

• Email address, phone number, and message content
• Social media handles and public profile information
• Newsletter subscription preferences

In-Person Visits:

• Name and contact information for guest sign-in
• Vehicle information for parking management
• Security camera footage (see Section 2.3)

2.2 Information Collected Automatically

When you visit our website or use our online services, we may automatically collect:

• IP address and device information
• Browser type and operating system
• Pages visited, time spent on pages, and referring website
• Cookies and similar tracking technologies (see Section 7)
• Date and time of access

2.3 Security and Facility Information

For safety and security purposes, we may collect:

• Video surveillance footage from cameras located in public areas of our facility
• Access logs for entry to restricted areas
• Incident reports involving members or visitors

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 Membership Management

• Processing membership applications and renewals
• Maintaining accurate membership records
• Communicating membership benefits and updates
• Coordinating member services and programs

3.2 Event Management

• Organizing and promoting Post events and activities
• Managing event registrations and attendance
• Communicating event details and updates
• Ensuring adequate accommodations for attendees

3.3 Communications

• Responding to inquiries and requests
• Sending newsletters, announcements, and updates
• Promoting programs, services, and fundraising initiatives
• Conducting surveys to improve our services

3.4 Financial Transactions

• Processing membership dues, donations, and event payments
• Maintaining financial records for accounting purposes
• Issuing receipts and tax documentation

3.5 Facility Operations

• Ensuring the safety and security of our facility and visitors
• Managing facility access and parking
• Investigating incidents or policy violations

3.6 Legal Compliance

• Complying with applicable laws and regulations
• Responding to legal requests and preventing fraud
• Enforcing our policies and protecting our rights

4. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:

4.1 The American Legion National Organization

We may share membership information with The American Legion National Headquarters and Department of Oregon as required for membership verification and organizational reporting.

4.2 Service Providers

We may share information with trusted third-party service providers who assist us with:

• Payment processing and financial transactions
• Email marketing and communication platforms
• Website hosting and technical support
• Event management and registration services

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

4.3 Legal Obligations

We may disclose your information when required by law, such as:

• In response to a court order, subpoena, or legal process
• To comply with government or regulatory requirements
• To protect the rights, property, or safety of Post 180, our members, or others
• To investigate suspected fraud or policy violations

4.4 Business Transfers

In the event of a merger, reorganization, or transfer of assets involving Post 180, personal information may be transferred as part of that transaction.

4.5 With Your Consent

We may share your information with other parties when you have given us explicit permission to do so.

5. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

When information is no longer needed, we securely destroy or anonymize it.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Secure storage of physical records in locked cabinets with restricted access
• Password protection and encryption for electronic records
• Limited access to personal information on a need-to-know basis
• Regular security assessments and updates to our systems
• Secure payment processing through PCI-compliant providers

However, no method of transmission or storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance your browsing experience and collect information about how you use our site.

Types of Cookies We Use:

Essential Cookies: Necessary for the website to function properly (e.g., maintaining your session).

Analytics Cookies: Help us understand how visitors interact with our website through tools like Google Analytics.

Preference Cookies: Remember your settings and preferences for future visits.

Marketing Cookies: Used to deliver relevant content and track the effectiveness of our campaigns.

Managing Cookies: Most web browsers allow you to control cookies through their settings. You can choose to block or delete cookies, but this may affect your ability to use certain features of our website.

8. Third-Party Links

Our website may contain links to external websites operated by third parties. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.

9. Children's Privacy

Post 180 does not knowingly collect personal information from children under the age of 13. Our services and communications are directed toward adults. If we become aware that we have inadvertently collected information from a child under 13, we will take steps to delete that information promptly.

10. Email and Text Message Communications

10.1 Email

When you provide your email address, you may receive:

• Membership updates and renewal notices
• Event announcements and invitations
• Newsletters and Post news
• Fundraising appeals and donation requests

Opting Out: You may unsubscribe from promotional emails at any time by clicking the "unsubscribe" link at the bottom of any email or by contacting us directly. Please note that you may continue to receive transactional emails related to your membership or account.

10.2 Text Messages

If you opt in to receive text messages from Post 180, you may receive event reminders, important announcements, and time-sensitive updates. Standard message and data rates may apply.

Opting Out: You may opt out of text messages at any time by replying "STOP" to any text message or by contacting us.

11. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access: You may request access to the personal information we hold about you.
• Correction: You may request that we correct inaccurate or incomplete information.
• Deletion: You may request that we delete your personal information, subject to legal and contractual obligations.
• Restriction: You may request that we limit how we use your information.
• Objection: You may object to certain uses of your information, such as direct marketing.
• Portability: You may request a copy of your information in a structured, commonly used format.

To exercise any of these rights, please contact us using the information provided in Section 13. We will respond to your request within a reasonable timeframe and in accordance with applicable law.

12. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will notify you by:

• Posting the updated policy on our website with a new "Last Updated" date
• Sending an email notification to members (for significant changes)
• Posting a notice at our facility

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

We will make every effort to respond to your inquiry promptly and address your concerns.

14. Special Notice for California Residents

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information we collect, use, and disclose
• The right to request deletion of your personal information
• The right to opt out of the sale of personal information (Note: Post 180 does not sell personal information)
• The right to non-discrimination for exercising your privacy rights

To exercise these rights, please contact us using the information in Section 13.